Wedding & Event Services

• Our Event Planning and Management Package Pricing starts at $2,250 and is based on number of guests, number in Wedding Party, number of vendors, and Wedding Date.  

Travel fees and per diem rates may apply if over 35 miles from Hillsboro.

Your Package includes:

• One or two Event Managers for Rehearsal & setup, team of Event Managers for Day of Event, determined by the size and scope of your event..

Prior to Event Day: (this is often 40 to 250 hours of prework over the course of our contract)

• Planning Sessions: We are happy to meet with you via Zoom/Facetime or in person for planning sessions! We don’t limit the number of sessions, but often find clients don’t need more than two or three at most. Final Venue Walkthrough (this is separate from the rehearsal) is included.
• Venue Tour/Walkthrough: We will include a Venue visit/walkthrough with Client and Venue Contact between 12 months and 30 days of event, to confirm layout and other Venue specific details. If this is a venue we have worked at before, we may not need an extra visit. We will work with the Venue liaison to create optimal floor plan for ceremony and reception, provide direction to venue for setup needs etc.
• Communication: Feel free to email any time! We prefer to keep important conversations to email for ease of reviewing info as needed, text info is often hard to pull up after the fact. We can do phone calls but whenever possible prefer to have important information in writing for clarification for all parties.
• Budget Assistance: We can help you decide where to spend and where to skimp! Assist in choosing and securing Venue and Vendors, recommend preferred venues & vendors based on our experience and your needs.
• Timeline: Creation and distribution of Event Day Timeline for all parties. We will require contact info for all vendors/participants at least 30 days in advance to verify their arrival/departure times and special needs.
• Contract Review: Review of Venue and Vendor contracts. This gives us valuable information on logistical details of the day.
• Venue/Vendor Communication: We are the main communication with Venue and Vendors regarding time in/out requirements and other needs, rules, procedures. We will cc you if you would like us to, or only loop you in when necessary!
• Wedding Party Communication: We will make sure your wedding party and honored guests know when to be where (rehearsal, day of wedding, etc.) We will confirm addresses and times for them and introduce ourselves about a week prior.
• Ceremony Flow: Assistance in creating Ceremony order and flow as needed.
• Rehearsal Management: We will facilitate a quick run-through of the ceremony on-site at a time designated by the venue and client availability. This usually takes about a half hour at most if all participants are focused! We will bring a Bluetooth speaker to play your entrance and exit music if your DJ cannot attend the rehearsal. We prefer to have the rehearsal start no later than 6:30p when possible.

Day of Event:

• First to Arrive: We often arrive at the beginning of the venue access period to ensure any other vendors or deliveries arriving know where to go and we can help them with any logistical issues. If we are providing any rentals we will also start placing items at this time.
• Vendor Management: Ensure vendor arrival, setup location, final payment of tips or balances if needed. Advise them of key info like entrance locations for wedding/reception, marriage license signing, any specific info that may be last minute additions to the day.
• Make it Beautiful! Setup of rented and personal items/décor. We will happily set up your guest and welcome tables with linens, rented items/décor, place settings, and anything you provide personally. We will verify your desired placement of all items prior to the day and execute your vision! We will light candles at the appropriate times. Please note: if the amount of décor/detail is excessive we may need to add additional team members for an additional fee.
• Ceremony Management: We will gather the wedding party for entrance, confirm that vendors (DJ, officiant, photographers) are ready to start and then officially start the wedding! 99% of the time we will have your wedding READY TO GO for an on-time ceremony start. We will only delay at your direction due to late guests etc. It is ALWAYS up to you if you want to start on time or delay.
• Guest Seating: We will provide reserved signs for special guest seating (front row etc) and place any
• memorial items on chairs as directed.
• Entrance: We will cue each participant when to walk down the aisle and cue the DJ when to start/switch
• songs.
• Rings: if you plan to have anyone under the age of 18 carry your rings, please consider having them carry faux rings or an empty box and have the real rings in the pocket of the officiant or an attendant. We have seen rings go missing and/or get dropped and lost too many times!
• Exit: We will cue the DJ for the exit song and have one of our team members escort you to the marriage license signing location, we will have plates of snacks and a drink ready for you!
• Marriage License: We will escort you, your chosen legal witnesses, and your officiant to the marriage license signing location, and we can assist in filling out the forms if your officiant is not a professional accustomed to these documents!

Reception Management:

• We will confirm catering is ready to serve cocktail hour and/or dinner, direct the bartender to open the bar at your desired time, ensure all vendors are ready for your Grand Entrance and coordinate with the photographer on timing if you are having additional photos taken during cocktail hour.
• Cue photographers/DJ for Grand Entrance and assist in wedding party entrance lineup if needed.
• Ensure vendors requiring meals have plates, flatware, and somewhere to eat.
• Coordinate with caterer on leftovers pack up and location, assist them leaving with minimal disruption.
• Provide direction & timing to Emcee/DJ for first dance, toasts, cake cutting, games, departure, etc.
• Help coordinate guests for Grand Exit (bubbles, glow sticks etc.)
• Problem Solve! Anything and everything CAN go wrong at a wedding, but we nearly always have a back up plan and/or can avoid problems from the beginning when we have all the pertinent info! Even if there is a hiccup, our team can keep a cool head and calmly come up with a solution on the fly to ensure a smooth experience for you and your guests!
• Tear Down: We will gather and repack your items/décor and items rented into their appropriate boxes/containers for transport, and give personal items to your designated friends/family assigned to this task.
• Last to Leave: We will stay until everything is done and everyone is gone! We are often the ones to sign off on a venue end of day checklist that everything has been taken care of per their contract requirements. We do not charge extra to stay for the entirety of your event, and do not charge for this by the hour.

Additional Services Available (see add-on fee):

$75.00 (minimum) Setup of Dessert Table: We have several talented team members skilled in creating a gorgeous dessert table! We will require a copy of your dessert order and will work with you in advance on your desired design/vision for this.

$150.00 (minimum) Table & Chair Setup and/or Teardown: Since many venues provide setup and teardown of tables and chairs, this is not automatically included in our labor. We can bring additional team members to handle this if needed! This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.

$150 minimum Provide bussers if catering company or venue does not provide them.

If you are serving a meal to your guests and your caterer or venue does not provide bussing services, there will be an automatic add-on fee of a minimum of $150 for bussing services provided by my team. If your guest count is over 100, this fee will be $175 and will increase by $50 for every 50 guests added. This is non-negotiable as my team ends up cleaning up after everyone when no bussers are present. 

10-100 guests: $150. 101-150 guests: $225. 151-200 guests: $275. 201-250 guests: $325. 251-300 guests:

$375. Etc. This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down. Bussing services includes pickup of trash/bottles/cans from tables, refilling of water pitchers or carafes on tables (not individual glasses). Bussing services DO NOT INCLUDE pick up of trash not on tables or in appropriate trash receptacles. We are not the janitorial crew.

$150+  Hauling of garbage, plate scraping, etc. If your venue does not allow garbage to be disposed of on site and/or does not allow dishes to be rinsed or washed on site, we will charge to haul away excess garbage and/or scrape any rented plates for return to rental companies.

$75+ Tech setup/management. If you are renting tech (speakers, projector, etc.) from us we can provide a team member to

setup and run these devices. Please note this is not a replacement for DJ services provided by a qualified DJ/Emcee vendor.

Services we do not offer:

Let’s face it, we can’t do everything! This is a list of services we do not provide. Please assign them to a professional or friend/family member.

• Cut and serve wedding cake. Please ask your catering company or a friend or family member to handle this for you.
• Run sound equipment or playlists, or make announcements. DJs do a lot more than press play and we are not DJs!
• Load your personal items into your vehicle at the end of the night.
• Janitorial Services: if your guests cannot put trash in appropriate receptacles it is not our responsibility to pick up after them. If your venue requires that you clean the venue (aside from catering cleaning a kitchen space or taking bagged trash to dumpsters, etc.) please hire a cleaning crew.

Client Tasks & Responsibilities

·  Book your venue and vendors, supply all contracts to us for review.

·  Obtain any permits/licensing in the necessary time frame (wedding license, etc.)

·  Provide list of participants and their contact info to us within 14 days of event.

ALL vendors must have written contracts.

Our package base rates are determined by your estimated headcount. We have found that event logistics and labor grow exponentially with increased number of guests, and our rates increase accordingly.

• 1-50 guests: $2,250
• 51-100 guests: $2,575
• 101-150 guests: $2,900
• 151-200 guests: $3,150
• 201-250 guests: $3,650
• 251-275 guests: $4,200
• 275-325 guests: $5,250

If your headcount goes over the estimate by more than 40 you will be bumped up to the next pricing tier and will be billed prior to the event day accordingly. Please keep in mind additional guest count may also affect space flip charges and bussing rates.

Not sure what level of service you need? We can help you figure that out, too!