Wedding & Event Services

• Our Event Planning and Management Package Pricing starts at $2,125 and is based on number of guests, number in Wedding Party, number of vendors, and Wedding Date.  

Travel fees and per diem rates may apply if over 35 miles from Hillsboro.

Your Package includes:

• One or two Event Managers for Rehearsal & setup, team of Event Managers for Day of Event.

Prior to Event Day: (this is often 40 to 250 hours of prework over the course of our contract)

• Help Couple create Budget and decide which budget items get priority.
• Assist in choosing and securing Venue and Vendors, recommend preferred venues & vendors based on our experience.
• Main point of communication between Couple and Venue/Vendors.
  • Venue Coordination:
    • Review Venue contract for time in/out requirements, licensing requirements, any requirements/regulations for vendors or clients, cleaning/setup requirements etc.
    • Initial venue visit with clients to determine layout plans/vision - we like to do this as soon after booking as possible.
    • Work with Venue liaison to create optimum floor plan and layout for ceremony and reception. This includes determining where wedding party will be staged for ceremony and reception entries, signing of marriage certificate, etc.
    • Final Walkthrough with clients and Venue liaison to confirm layout and other details.
    • Provide floor plans and specific direction to Venue for setup requirements etc.
  • Vendor Coordination:
    • Review all Vendor contracts. Determine time in/out requirements, special logistical needs, any Vendor requirements that may be affected by clients, guests or other vendors.
    • Main point of contact between couple and Vendors as needed for timeline and miscellaneous logistics needs. We will introduce ourselves to your vendors at the time of booking and then follow up with them closer to your event as needed.
• Main point of communication between Couple and Ceremony Participants as needed (ensuring participants know where to be, when, etc.) I will introduce myself to all of your event participants (attendants, key family members etc.) 7-14 days prior to your event. 
• Creation and distribution of Event Day timeline for all parties. 
• Assistance in creating Ceremony order and flow as needed.
• Assistance in creating decor/design plan and aesthetic. We will recommend our rentals and those of other rental companies for this purpose.
• Create event floor plan/layout if not handled by your venue team.
• Rehearsal management. All rehearsals must be completed by 7pm. Later Rehearsals will incur an additional $25.00 fee.

Day of Event:

• Ensure payment of Vendor tips and balances
• Ensure Vendors are set up in assigned locations at appropriate times
• Tackle/Solve any random problems, issues, hiccups that may arise
• Facilitate decoration of all tables, décor, florals etc. – please note if this is extensive we may charge for additional labor of our team members!
• Coordinate seating of guests and special guests
• Ceremony Management
  • Start people down the aisle at the right time, start musicians or DJ at the right time, etc.
  • Manage late arriving guests for least disruption
  • Confirm placement of rings, marriage certificate, etc.
• Reception Management
  • Provide direction & timing to Emcee/DJ for first dance, toasts, cake cutting, bouquet/garter toss, departure, etc. if needed.
• Facilitate vendor cleanup & leaving with minimal disruption.
• Be “last to leave” Venue to wrap up any/all loose ends for tear down & clean up. Please see Bussing section below!
• Ensure Venue is left in condition agreed on in Venue contract.

Additional Services Available (see add-on fee):

$50.00    Cut and serve wedding cake if catering/sweets vendors do not provide this service.
PLEASE NOTE: If your baker/catering/venue contract does not include someone to cut and serve your cake, you will be charged this fee to ensure one of my team members is available. You can avoid this by asking a friend or family member to commit to this task if you choose. If my team ends up cutting and serving your cake you will be billed for this service.

$25.00+  Design and execute visual aspect of Buffet, Charcuterie, or Dessert layout. Please provide a copy of your desserts/sweets order so we can get an idea of the scope of the project. We will recommend items from our rental inventory. We will design your table and set up the agreed-upon items for this table.

$100+  Setup/Take Down or Space flip services: If your venue does not include setup of tables and chairs, and/or if your ceremony and reception are in the same space and you require a space flip necessitating moving of tables and chairs in and out of the space. In order to achieve this in a timely manner we will staff according to your headcount as this dictates the numbers of items needing to be moved/adjusted etc. 10-100 guests: $100. 101-150 guests: $175. 151-200 guests: $250. 201-250 guests: $325. 251-300 guests: $375. Etc.
This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.

$150 minimum  Provide bussers if catering company or venue does not provide them.
PLEASE NOTE: If you are serving a meal to your guests and your caterer or venue does not provide bussing services, there will be an automatic add-on fee of a minimum of $150 for bussing services provided by my team.  This is non-negotiable as my team ends up cleaning up after everyone when no bussers are present. 10-100 guests: $150. 101-150 guests: $225. 151-200 guests: $275. 201-250 guests: $325. 251-300 guests: $375. Etc.
This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.

$75+  Hauling of garbage, plate scraping, etc. If your venue does not allow garbage to be disposed of on site and/or does not allow dishes to be rinsed or washed on site, we will charge to haul away excess garbage and/or scrape any rented plates for return to rental companies.

Client Tasks & Responsibilities

·  Book your venue and vendors, supply all contracts to us for review.

·  Obtain any permits/licensing in the necessary time frame (wedding license, etc.)

·  Provide list of participants and their contact info to us within 14 days of event.

ALL vendors must have written contracts.

Our package base rates are determined by your estimated headcount. We have found that event logistics and labor grow exponentially with increased number of guests, and our rates increase accordingly.

• 1-50 guests: $2,125
• 51-100 guests: $2,275
• 101-150 guests: $2,400
• 151-200 guests: $2,650
• 201-250 guests: $2,900
• 251+ guests: $3,200+

If your headcount goes over the estimate by more than 40 you will be bumped up to the next pricing tier and will be billed prior to the event day accordingly. Please keep in mind additional guest count may also affect space flip charges and bussing rates.

Not sure what level of service you need? We can help you figure that out, too!