Need someone to coordinate ALL of the details from start to finish? We've got it handled!
With our years of experience and many local area connections, we know someone in every field and can hand-pick the perfect team of vendors!
Our Wedding Planning and Coordination Package Pricing starts at $2,125 and is based on number of guests, number in Wedding Party, number of vendors, and Wedding Date.
Travel fees and per diem rates may apply if over 35 miles from Hillsboro.
Your Package includes:
Prior to Event Day: (this is often 40 to 120 hours of prework over the course of our contract)
Day of Event:
Additional Services Available (see add-on fee):
$50.00 Cut and serve wedding cake if catering/sweets vendors do not provide this service.
PLEASE NOTE: If your baker/catering/venue contract does not include someone to cut and serve your cake, you will be charged this fee to ensure one of my team members is available. You can avoid this by asking a friend or family member to commit to this task if you choose. If my team ends up cutting and serving your cake you will be billed for this service.
$25.00+ Design and execute visual aspect of Buffet, Charcuterie, or Dessert layout. Please provide a copy of your desserts/sweets order so we can get an idea of the scope of the project. We will recommend items from our rental inventory. We will design your table and set up the agreed-upon items for this table.
$100+ Setup/Take Down or Space flip services: If your venue does not include setup of tables and chairs, and/or if your ceremony and reception are in the same space and you require a space flip necessitating moving of tables and chairs in and out of the space. In order to achieve this in a timely manner we will staff according to your headcount as this dictates the numbers of items needing to be moved/adjusted etc. 10-100 guests: $100. 101-150 guests: $175. 151-200 guests: $250. 201-250 guests: $325. 251-300 guests: $375. Etc.
This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.
$150 minimum Provide bussers if catering company or venue does not provide them.
PLEASE NOTE: If you are serving a meal to your guests and your caterer or venue does not provide bussing services, there will be an automatic add-on fee of a minimum of $150 for bussing services provided by my team. This is non-negotiable as my team ends up cleaning up after everyone when no bussers are present. 10-100 guests: $150. 101-150 guests: $225. 151-200 guests: $275. 201-250 guests: $325. 251-300 guests: $375. Etc.
This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.
$75+ Hauling of garbage, plate scraping, etc. If your venue does not allow garbage to be disposed of on site and/or does not allow dishes to be rinsed or washed on site, we will charge to haul away excess garbage and/or scrape any rented plates for return to rental companies.
Client Tasks & Responsibilities
· Book your venue and vendors, supply all contracts to us for review.
· Obtain any permits/licensing in the necessary time frame (wedding license, etc.)
· Provide list of participants and their contact info to us within 14 days of event.
ALL vendors must have written contracts.
If you've got all your vendors nailed down and just need help with timelines, setup/teardown, and managing the day, our Coordination-Only package is for you! Since not all clients need the same services, our Coordination packages have a base price and many options in our add-on services section.
Package Pricing starts at $1,550 and is based on number of guests, number in Wedding Party, number of vendors, and Wedding Date.
Travel fees and per diem rates may apply if over 35 miles from Hillsboro.
Your Package includes:
Prior to Event Day: (this is often 40 to 60 hours of prework over the course of our contract)
Venue Coordination:
Vendor Coordination:
Day of Event:
Additional Services Available (see add-on fee):
$50.00 Cut and serve wedding cake if catering/sweets vendors do not provide this service.
PLEASE NOTE: If your baker/catering/venue contract does not include someone to cut and serve your cake, you will be charged this fee to ensure one of my team members is available. You can avoid this by asking a friend or family member to commit to this task if you choose. If my team ends up cutting and serving your cake you will be billed for this service.
$45.00/hr Design Services. We will take your Pinterest board from vision to reality. We will recommend rental items from our inventory and supplemental items from other rental companies if we do not carry everything you need. We can make recommendations on how to achieve your vision on any budget level.
$25.00 Floor plan logistics. We will create a floor plan to ensure there is room for all of your guest tables, vendor spaces, etc. This ensures a good flow of traffic for your guests and can identify any potential safety/exit/high-traffic issues/areas.
$25.00+ Design & execute visual aspect of Buffet, Charcuterie, or Dessert layout. Please provide a copy of your desserts/sweets order so we can get an idea of the scope of the project. We will recommend rental items from our inventory.
$100+ Space flip services. If your ceremony and reception are in the same space and you require a space flip necessitating moving of tables and chairs in and out of the space. In order to achieve this in 30-60 minutes we will staff according to your headcount as this dictates the numbers of items needing to be moved/adjusted etc. 10-100 guests: $100. 101-150 guests: $175. 151-200 guests: $250. 201-250 guests: $325. 251-300 guests: $375. Etc.
This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.
$150 minimum Provide bussers if catering company or venue does not provide them.
PLEASE NOTE: If you are serving a meal to your guests and your caterer or venue does not provide bussing services, there will be an automatic add-on fee of a minimum of $150 for bussing services provided by my team. If your guest count is over 100, this fee will be $175 and will increase by $50 for every 50 guests added. This is non-negotiable as my team ends up cleaning up after everyone when no bussers are present. 10-100 guests: $150. 101-150 guests: $225. 151-200 guests: $275. 201-250 guests: $325. 251-300 guests: $375. Etc.
This amount WILL be automatically adjusted if your headcount fluctuates from the original estimation, this fee will be charged 48-72 hrs in advance of your event so you can adjust as needed, up or down.
$75+ Hauling of garbage, plate scraping, etc. If your venue does not allow garbage to be disposed of on site and/or does not allow dishes to be rinsed or washed on site, we will charge to haul away excess garbage and/or scrape any rented plates for return to rental companies.
Client Tasks & Responsibilities
Not sure what level of service you need? We can help you figure that out, too!
By selecting any green button above, you will be taken to our Email form.
Feel free to include as much information as the form will allow, and expect us to respond with a list of questions that will help us customize your quote as accurately as possible.
Thank you!
We place great value on your wedding day and don't believe there should be anything "last minute" about it, particularly the coordination of fine details and logistics.
Your guests and vendors expect the coordinator to have answers and solutions to problems and we find this to be very difficult and frustrating when stepping in to the role for just the "day of," limiting our knowledge and familiarity with your day.
We pride ourselves in offering five-star service to our clients, and don't feel this is possible in a true "day of" scenario.
We understand it is not in everyone's budget to hire a full planner, which is why we have separate packages for full planning with coordination, and coordination only.