Coordination Services

Need someone to handle ALL of the details from start to finish?  We've got it handled!

With our years of experience and many local area connections, we know someone in every field and can hand-pick the perfect team of vendors!

Our Wedding Coordination Package Pricing starts at $1,650 and is based on number of guests, number in Wedding Party, number of vendors, and Wedding Date.  *See Discount info below in the green box!*

Travel fees and per diem rates may apply if over 35 miles from Portland/Hillsboro.

Your Package includes:

• One or two Coordinators for Rehearsal & setup, team of Coordinators for Day of Event.

Prior to Event Day:

• Help Couple create Budget and decide which budget items get priority.
• Assist in choosing and securing Venue and Vendors, reviewing all contracts.
• Main point of communication between Couple and Venue/Vendors
• Communication with Venue and Vendors regarding time in/out requirements.
• Main point of communication between Couple and Ceremony Participants as needed (ensuring participants know where to be, when, etc.)
• Tour Venue with Client and Venue Contact sometime within 30 days of event, to confirm layout and other Venue specific details.
• Introduce myself to all of your vendors between 21-30 days prior to your event, to confirm arrival/departure times and other logistical details they may require.
• Introduce myself to all of your event participants (attendants, key family members etc.) 7-14 days prior to your event. 
• Creation and distribution of Wedding day timeline for all parties within 7 days of event. 
• Assistance in creating Ceremony order and flow as needed. 
• Rehearsal management. 

Day of Event:

• Ensure payment of Vendor tips and balances.
• Ensure Vendors are set up in assigned locations at appropriate times.
• Tackle/Solve any random problems, issues, hiccups that may arise.
• Work with Venue Contact to coordinate parking management if needed.
• Supervise decoration/distribution of florals, centerpieces and other décor.
• Supervise/facilitate visual aspect of Buffet layout if not done by caterer.
• Supervise/facilitate layout of cake/sweets table if not done by caterer or baker.
• Supervise/facilitate setup of any interactive stations (photo booth, guestbook, yard games etc.)
• Supervise/facilitate setting of guest tables and any other reception tables (textiles, florals, décor or sentimental items, etc)

Ceremony Management

• (start people down the aisle at the right time, start musicians or DJ at the right time, etc.)
• Manage late arriving guests for least disruption.
• Confirm placement of rings, marriage certificate, etc.

Reception Management

• Coordinate dismissal of tables for buffet. 
• Provide direction & timing to Emcee/DJ for first dance, toasts, cake cutting, bouquet/garter toss, departure, etc. 
• Facilitate vendor cleanup & leaving with minimal disruption.
• Be “last to leave” Venue to wrap up any/all loose ends for tear down & clean up.
• Ensure Venue is left in condition agreed on in Venue contract.

Additional Services Available (see add-on fee):

$50.00 Cut and serve wedding cake if catering/sweets vendors do not provide this service.
PLEASE NOTE: If your baker/catering/venue contract does not include someone to cut and serve your cake, you will be charged this fee to ensure one of my team members is available. You can avoid this by asking a friend or family member to commit to this task if you choose. If my team ends up cutting and serving your cake you will be billed for this service.

$25/hr Provide bussers if catering company or venue does not provide them. 

PLEASE NOTE: If you are serving a meal to your guests and your caterer or venue does not provide bussing services, there will be an automatic add-on fee of a minimum of $150 for bussing services provided by my team.  If your guest count is over 100, this fee will be $175 and will increase by $50 for every 50 guests added. This is non-negotiable as my team ends up cleaning up after everyone when no bussers are present. 

Not sure what level of service you need? We can help you figure that out, too!

By selecting any green button above, you will be taken to our Email form.

Feel free to include as much information as the form will allow, and expect us to respond with a list of questions that will help us customize your quote as accurately as possible.

Thank you!